Come Grow With Us! 


HR Coordinator/Office Administrator
  Tampa, FL  

Job Category:


Position Type:


Min Education:

HS Diploma

Minimum Experience:

5+ years

Ref ID:




Position Description:

We are looking for a HR Coordinator/Office Administrator to join our Administration Team in our Tampa office. Candidates must have a high school diploma (Bachelor's degree preferred) and five or more years of related experience. This position requires very strong leadership, communication (writing and verbal) and organizational skills to accommodate multiple tasks simultaneously. Working knowledge of Microsoft Office 365 is required as is experience with proofing, editing, and formatting documents. Typical responsibilities include:

  • Assist with the recruiting process (complete requisitions, review resumes, post jobs, contact candidates, schedule interviews, extend offers, etc.)
  • Complete initial onboarding activities for new employees (welcome staff, manage documents, processes and timelines, coordinate responsibilities for the supervisor and advocate roles, etc.)
  • Fulfill onboarding activities throughout the new hire's first 90 days (collect and organize documents, conduct employee check-ins, initiate reviews, etc.)
  • Provide administrative support to managers, employees and visitors consistent with corporate policies and brand
  • Oversee the maintenance of the physical facility and local Wade Trim vehicles
  • Organize office functions (i.e., client entertainment, technical functions, employee activities, etc.)
  • Coordinate with the Brand and Safety Managers to ensure all offices maintain safety, functionality and image standards
  • Interact with staff and be a culture steward for Wade Trim
  • Maintain and recommend budgets for indirect expenses/capital expenditures
  • Maintain local and corporate policies and procedures
  • Maintain local legal, professional, and commercial insurance files
  • Maintain local employee personnel files in a manner consistent with corporate guidelines
  • Review and approve vendor invoices relating to the operations of multiple offices
  • Supervise the administrative staff for the southern region
  • Assist with projects as needed
  • Maintain a safe working environment


  • High School Diploma
  • Bachelor's Degree preferred


  • 5+ years of related experience required
  • Working knowledge of Microsoft 365 required
  • Experience with proofing, editing and formatting documents.


About Wade Trim:

Wade Trim is committed to maximizing the value of infrastructure investments. We've been solving complex engineering challenges for nearly a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.

Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm's future through strategic planning.

To solve our clients' toughest challenges, we've devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients' needs.

Wade Trim's success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership drives the sustainability and growth of our firm and provides all our employees with opportunities for financial success.

What We Offer:

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.

If you are looking for a challenging and rewarding career in a friendly environment, please submit your resume by visiting the Careers section of our website at and reference job number 1931.

Wade Trim is an Affirmative Action/Equal Opportunity Employer.


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Wade Trim is an Affirmative Action/Equal Opportunity Employer